From Manual Headaches to 4,000 Automated Invoices: How Prime Steak Concepts Scaled AP with Ottimate
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Processing invoices manually? It’s time to automate it.
Advanced AI automation
Detailed GL mapping
Purpose-built industry solutions
Complex AP handled
Why choose Ottimate?
99% faster invoice processing
Invoices, approvals, payments, and spend controls all sync directly with your ERP. The result is faster invoice cycles and fewer delays.
450 hours back a year
Ottimate captures and codes invoices automatically, so your team can stop chasing approvals and struggling through manual work.
Lower cost per invoice by 80%
As you connect every step of accounts payable in one automated platform, you cut costs on disconnected tools, paperwork, and labor.
Fast, reliable invoicing, the way it should be
Say goodbye to manual invoice entry
Ottimate automatically captures header data and line-by-line details like product names, costs, and quantities.
Faster matching, fewer mistakes
Fed up with coding chaos? Ottimate suggests GL codes for unmapped items to eliminate human errors, and give your team their time back.
Always see your real cash position
Duplicates and lost invoices put you at risk for fraud or audit fines. Clear up the clutter by storing all invoices securely in your account.
Say goodbye to manual invoice entry
Ottimate automatically captures header data and line-by-line details like product names, costs, and quantities.
Faster matching, fewer mistakes
Fed up with coding chaos? Ottimate suggests GL codes for unmapped items to eliminate human errors, and give your team their time back.
Always see your real cash position
Duplicates and lost invoices put you at risk for fraud or audit fines. Clear up the clutter by storing all invoices securely in your account.
See how it works
1. Scan invoices in seconds
Smart invoice capture pulls all data with 99% accuracy from any source, including email, paper, or PDF. No manual entry required.
2. Code every item automatically
Ottimate learns your business rules and how you categorize expenses, coding each invoice line item to the correct GL account without you lifting a finger.
3. See your exact cash flow position
Get clear visibility on spending patterns, approval bottlenecks, and cash flow forecasts to get ahead of problems, and make smarter, data-driven decisions.
4. Schedule vendor payments
Keep your cash flow balanced with timed vendor payments, and pay them with a single click. Plus, you can earn cash back on select transactions.
When AP gets more complex, the differences matter
The Old Way
Limited payment options
Only has basic workflow automation
Struggles with complex invoice formats
GL mapping and coding is manual
Older, clunky user interface
Built for high volume and multi-location operations
Advanced AI that adapts to client workflows
Detailed mapping captures header and line items
Automatic GL coding with minimal training
Purpose-built solutions for specific industries
Don’t just take our word for it
Ready to automate your accounts payable?
Code invoices accurately
Customize approval workflows
Purpose-built industry solutions
Adapt to each client’s workflows
FAQs
How does Ottimate’s AP Automation differ from others?
Ottimate offers an advanced AP Automation solution that uses AI and machine learning for highly accurate invoice digitization. Through mature AI and deep learning that gets smarter with every invoice processed, our system learns your business down to the line-item level, coding with 95%+ accuracy and adapting to your unique workflows.
Can AP Automation integrate with my current accounting software?
Yes. Ottimate integrates with 100+ ERP and accounting systems including QuickBooks, NetSuite, Sage Intacct, Acumatica, and Dynamics GP. Our API-based integrations sync bidirectionally in real time, mapping line-item details, vendor data, and GL codes automatically. We include source documentation links so every invoice in your ERP connects back to the original document. No exports, imports, or manual data entry required.
How secure is AP Automation?
Ottimate meets SOC 2 Type 1 and Type 2 compliance standards, ensuring your data is stored and processed securely. We use bank-grade encryption, SSL/HTTPS for data in transit, and offer Single Sign-On (SSO) and Multi-Factor Authentication (MFA). Role-based permissions control user access, and we maintain complete digital audit trails. Our systems are monitored continuously and audited regularly to protect against fraud, unauthorized access, and data breaches.
How does AP Automation help with cash flow management?
Ottimate gives you instant visibility into when payments are scheduled and when money leaves your account. You can optimize payment timing to maintain healthy cash flow, capitalize on early payment discounts from vendors, and earn cash back by paying with virtual cards. Our dashboards forecast spend patterns and flag anomalies before they impact your bottom line, giving you the data to make proactive cash flow decisions.
Can I access Ottimate’s AP Automation from anywhere?
Yes. Ottimate is cloud-based and accessible from any device with an internet connection. Our mobile app lets you upload invoices, review approvals, and manage payments on the go.
What kind of support does Ottimate offer for its AP Automation solution?
Ottimate provides comprehensive support via email, phone, and live chat. Our dedicated support team helps with implementation, troubleshooting, and ongoing optimization of your AP workflows. We partner with you to ensure your team has the tools and training needed to succeed, from initial setup through scaling your AP automation across your entire organization.
The numbers speak for themselves
$1.4 million
found in duplicate invoices per customer per year
106
hours per month saved from automatic GL coding for line items
88%
time saved for a full-time employee each year
$53,400
Average savings by Ottimate customers in labor costs per year
99.5%
Accuracy of header-level capture on invoice processing
Under 1 day
Most customers cut invoice lifecycle time from 3 days to less than 1 day.