From Manual Headaches to 4,000 Automated Invoices: How Prime Steak Concepts Scaled AP with Ottimate
Read More
Processing invoices manually? It’s time to automate it.
Advanced AI automation
Detailed GL mapping
Purpose-built industry solutions
Complex AP handled
This is how we automate your accounts payable
Complex invoice formats?
No problem.
Ottimate automatically captures header data and line-by-line details like product names, costs, and quantities.
Get coding right without the manual mission
Skip the training and tedious work. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.
Customize your
approval workflows
Set up your own approval workflows to speed up the invoicing process, even as volume and locations grow.
Why choose Ottimate? We’re built for enterprise.
Faster invoice processing
Sync your ERP directly and let Ottimate capture and code invoices automatically, so your team can skip manual work. The result is faster invoice cycles and fewer delays.
Adapt to every industry
Use our purpose-built solutions tailored for specific industries like hospitality, restaurants, retail, healthcare and more.
Cut costs by 80%
As you connect your ERP and Ottimate in one automated AP platform, you get higher accuracy, plus lower costs on tools, paperwork, and labor.
Ready to automate your accounts payable?
Code invoices accurately
Adapt to each client’s workflows
Customize approval workflows
Purpose-built industry solutions
Jump on a quick call with our experts
© 2026 Ottimate. All rights reserved.
FAQs
How does Ottimate’s AP Automation differ from others?
Ottimate offers an advanced AP Automation solution that uses AI and machine learning for highly accurate invoice digitization. Through mature AI and deep learning that gets smarter with every invoice processed, our system learns your business down to the line-item level, coding with 95%+ accuracy and adapting to your unique workflows.
Can AP Automation integrate with my current accounting software?
Yes. Ottimate integrates with 100+ ERP and accounting systems including QuickBooks, NetSuite, Sage Intacct, Acumatica, and Dynamics GP. Our API-based integrations sync bidirectionally in real time, mapping line-item details, vendor data, and GL codes automatically. We include source documentation links so every invoice in your ERP connects back to the original document. No exports, imports, or manual data entry required.
How secure is AP Automation?
Ottimate meets SOC 2 Type 1 and Type 2 compliance standards, ensuring your data is stored and processed securely. We use bank-grade encryption, SSL/HTTPS for data in transit, and offer Single Sign-On (SSO) and Multi-Factor Authentication (MFA). Role-based permissions control user access, and we maintain complete digital audit trails. Our systems are monitored continuously and audited regularly to protect against fraud, unauthorized access, and data breaches.
How does AP Automation help with cash flow management?
Ottimate gives you instant visibility into when payments are scheduled and when money leaves your account. You can optimize payment timing to maintain healthy cash flow, capitalize on early payment discounts from vendors, and earn cash back by paying with virtual cards. Our dashboards forecast spend patterns and flag anomalies before they impact your bottom line, giving you the data to make proactive cash flow decisions.
Can I access Ottimate’s AP Automation from anywhere?
Yes. Ottimate is cloud-based and accessible from any device with an internet connection. Our mobile app lets you upload invoices, review approvals, and manage payments on the go.
What kind of support does Ottimate offer for its AP Automation solution?
Ottimate provides comprehensive support via email, phone, and live chat. Our dedicated support team helps with implementation, troubleshooting, and ongoing optimization of your AP workflows. We partner with you to ensure your team has the tools and training needed to succeed, from initial setup through scaling your AP automation across your entire organization.
Complex invoice formats?
No problem.
Ottimate automatically captures header data and line-by-line details like product names, costs, and quantities.
Get coding right without the manual mission
Skip the training and tedious work. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.
Customize your
approval workflows
Set up your own approval workflows to speed up the invoicing process, even as volume and locations grow.
See how it works
1. Scan invoices in seconds
Smart invoice capture pulls all data with 99% accuracy from any source, including email, paper, or PDF. No manual entry required.
2. Code every item automatically
Ottimate learns your business rules and how you categorize expenses, coding each invoice line item to the correct GL account without you lifting a finger.
3. See your exact cash flow position
Get clear visibility on spending patterns, approval bottlenecks, and cash flow forecasts to get ahead of problems, and make smarter, data-driven decisions.
4. Schedule vendor payments
Keep your cash flow balanced with timed vendor payments, and pay them with a single click. Plus, you can earn cash back on select transactions.
Don’t just take our word for it
When AP gets more complex, the differences matter
The Old Way
Limited payment options
Only has basic workflow automation
Struggles with complex invoice formats
GL mapping and coding is manual
Older, clunky user interface
Built for high volume and multi-location operations
Advanced AI that adapts to client workflows
Detailed mapping captures header and line items
Automatic GL coding with minimal training
Purpose-built solutions for specific industries