Invoice Automation for Enterprises

Book a demo

Still wasting time on invoicing?
Let’s do it 99% faster, automatically.

Advanced AI automation

Detailed GL mapping

Purpose-built industry solutions

Complex AP handled

Fast, reliable invoicing, the way it should be

Complex invoice formats?
No problem.

Ottimate automatically captures header data and line-by-line details like product names, costs, and quantities.

Get coding right without the manual mission

Skip the training and tedious work. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.

Customize your
approval workflows

Set up your own approval workflows to speed up the invoicing process, even as volume and locations grow.

Why choose Ottimate? We’re built for enterprise.

Faster invoice processing

Sync your ERP directly and let Ottimate capture and code invoices automatically, so your team can skip manual work. The result is faster invoice cycles and fewer delays.

Adapt to every industry

Use our purpose-built solutions tailored for specific industries like hospitality, restaurants, retail, healthcare and more.

Cut costs by 80%

As you connect your ERP and Ottimate in one automated AP platform, you get higher accuracy, plus lower costs on tools, paperwork, and labor.

Ready to automate your accounts payable?

Code invoices accurately

Adapt to each client’s workflows

Customize approval workflows

Purpose-built industry solutions

Jump on a quick call with our experts

Privacy Policy

Master Services Agreement

FAQs

What is Invoice Automation?

Invoice Automation is a technology that streamlines the invoicing process by eliminating manual tasks, such as data entry and invoice matching, significantly reducing the risk of errors and speeding up the process.

At Ottimate, we go beyond mere automation. We employ machine learning algorithms to extract and categorize data from invoices, regardless of their format, and then automatically match them to their corresponding purchase orders and delivery receipts. Our platform serves as a one-stop-shop for your invoice management needs, streamlining everything from receipt to payment, all while integrating seamlessly with your existing accounting systems. In essence, we make your invoices intelligent, turning them into actionable financial insights.

How does Ottimate’s Invoice Automation work?

Ottimate offers an advanced AP Automation solution that uses AI and machine learning for highly accurate invoice digitization. Through mature AI and deep learning that gets smarter with every invoice processed, our system learns your business down to the line-item level, coding with 95%+ accuracy and adapting to your unique workflows.

How does Ottimate’s automated invoicing differ from other solutions?

Ottimate offers a highly accurate, AI-powered invoice automation solution that understands your invoices. Inconsistent formats. We integrate seamlessly with your ERP, so you never manually backfill your accounting software or AP system again. With API integration, detailed mapping, and reporting, Ottimate’s solutions keep everything up-to-date and reliable. Fast, detailed data is key to making informed business decisions.

How secure is Invoice Automation?

Ottimate uses industry-standard encryption and security measures to protect your data. In addition, our platform enhances security by providing complete visibility into the invoicing process, helping to prevent fraud.

Security is a cornerstone of Ottimate’s platform. We employ industry-standard encryption protocols and multiple layers of security measures to safeguard your data at rest and in transit. Our secure data centers are compliant with regulatory standards, ensuring that your information is protected to the highest degree.

Furthermore, our platform offers additional security features such as role-based access controls, two-factor authentication, and detailed audit trails. This ensures that only authorized personnel can access specific functions or data and that all interactions with the system are logged and traceable. This level of security doesn’t just protect your data; it also plays a crucial role in mitigating risks associated with fraud and non-compliance.

Can Ottimate integrate with my current accounting software?

Yes. Ottimate integrates with 100+ ERP and accounting systems including QuickBooks, NetSuite, Sage Intacct, Acumatica, and Dynamics GP. Our API-based integrations sync bidirectionally in real time, mapping line-item details, vendor data, and GL codes automatically. We include source documentation links so every invoice in your ERP connects back to the original document. No exports, imports, or manual data entry required.

What kind of support does Ottimate offer?

Ottimate provides comprehensive support via email, phone, and live chat. Our dedicated support team helps with implementation, troubleshooting, and ongoing optimization of your AP workflows. We partner with you to ensure your team has the tools and training needed to succeed, from initial setup through scaling your AP automation across your entire organization.

Complex invoice formats?
No problem.

Ottimate automatically captures header data and line-by-line details like product names, costs, and quantities.

Get coding right without the manual mission

Skip the training and tedious work. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.

Customize your
approval workflows

Set up your own approval workflows to speed up the invoicing process, even as volume and locations grow.

See how it works

1. Scan invoices in seconds

Smart invoice capture pulls all data with 99% accuracy from any source, including email, paper, or PDF. No manual entry required.

2. Code every item automatically

Ottimate learns your business rules and how you categorize expenses, coding each invoice line item to the correct GL account without you lifting a finger.

3. See your exact cash flow position

Get clear visibility on spending patterns, approval bottlenecks, and cash flow forecasts to get ahead of problems, and make smarter, data-driven decisions.