From Manual Headaches to 4,000 Automated Invoices: How Prime Steak Concepts Scaled AP with Ottimate
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Managing accounts payable on NetSuite? Let us automate it all for you.
Advanced AI automation
Detailed GL mapping
Purpose-built industry solutions
Complex AP handled
This is how we automate all of your NetSuite AP
Complex invoice formats?
No problem.
Support NetSuite with advanced AI capabilities to intelligently automate the AP process and adapt to inconsistent invoice formats, unfamiliar abbreviations, and complex line item details.
Get coding right without the manual mission
Skip the training and tedious work in NetSuite. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.
Customize your
approval workflows
Set up your own approval workflows to speed up the invoicing process, even as volume and locations grow.
Why choose Ottimate?
Faster invoice processing
Sync directly with Netsuite and let Ottimate capture and codes invoices automatically, so your team can skip manual work. The result is faster invoice cycles and fewer delays.
Adapt to every industry
Use our purpose-built solutions tailored for specific industries like hospitality, restaurants, retail, construction, healthcare and more.
Cut costs by 80%
As you connect NetSuite and Ottimate in one automated AP platform, you get higher accuracy, plus lower costs on tools, paperwork, and labor.
Ready to automate your NetSuite AP?
Code invoices accurately
Adapt to each client’s workflows
Customize approval workflows
Purpose-built industry solutions
Jump on a quick call with our experts
© 2026 Ottimate. All rights reserved.
FAQs
How does Ottimate’s AP Automation differ from NetSuite?
NetSuite handles operations across your entire business but wasn't built to specialize in AP automation. Ottimate fills that gap. AI that learns your workflows down to the line-item level, coding invoices with 95%+ accuracy and getting smarter with every invoice processed.
Why do I need Ottimate if I already have NetSuite?
NetSuite is built to manage your entire business. Ottimate is purpose-built for AP automation. The two work together to give you more accuracy and less manual work than either does alone. Ottimate feeds clean, coded data directly into NetSuite so your ERP stays accurate without the manual grunt work.
Does our team need to learn a new system?
Your finance team keeps working in NetSuite. Ottimate handles invoice capture, data extraction, and approval routing, so by the time something hits NetSuite, it's already coded and ready.
Can AP Automation integrate with my current accounting software?
Yes. Ottimate integrates with 100+ ERP and accounting systems including QuickBooks, NetSuite, Sage Intacct, Acumatica, and Dynamics GP. Our API-based integrations sync bidirectionally in real time, mapping line-item details, vendor data, and GL codes automatically. We include source documentation links so every invoice in your ERP connects back to the original document. No exports, imports, or manual data entry required.
How secure is AP Automation?
Ottimate meets SOC 2 Type 1 and Type 2 compliance standards, ensuring your data is stored and processed securely. We use bank-grade encryption, SSL/HTTPS for data in transit, and offer Single Sign-On (SSO) and Multi-Factor Authentication (MFA). Role-based permissions control user access, and we maintain complete digital audit trails. Our systems are monitored continuously and audited regularly to protect against fraud, unauthorized access, and data breaches.
How does AP Automation help with cash flow management?
Ottimate gives you instant visibility into when payments are scheduled and when money leaves your account. You can optimize payment timing to maintain healthy cash flow, capitalize on early payment discounts from vendors, and earn cash back by paying with virtual cards. Our dashboards forecast spend patterns and flag anomalies before they impact your bottom line, giving you the data to make proactive cash flow decisions.
Can I access Ottimate’s AP Automation from anywhere?
Yes. Ottimate is cloud-based and accessible from any device with an internet connection. Our mobile app lets you upload invoices, review approvals, and manage payments on the go.
What kind of support does Ottimate offer for its AP Automation solution?
Ottimate provides comprehensive support via email, phone, and live chat. Our dedicated support team helps with implementation, troubleshooting, and ongoing optimization of your AP workflows. We partner with you to ensure your team has the tools and training needed to succeed, from initial setup through scaling your AP automation across your entire organization.
Complex invoice formats?
No problem.
Support NetSuite with advanced AI capabilities to intelligently automate the AP process and adapt to inconsistent invoice formats, unfamiliar abbreviations, and complex line item details.
Get coding right without the manual mission
Skip the training and tedious work in NetSuite. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.
Customize your
approval workflows
Set up your own approval workflows to speed up the invoicing process, even as volume and locations grow.
When AP gets more complex, the differences matter
The Old Way
Built for low volume
Rigid workflows, limited automation
Struggles with complex invoice formats
GL mapping and coding is manual
Lacks tailored industry solutions
Built for high volume and multi-location operations
Advanced AI that adapts to client workflows
Detailed mapping captures header and line items
Automatic GL coding with minimal training
Purpose-built solutions for hospitality, retail, construction, healthcare, and more
See how it works
1. Scan invoices in seconds
Smart invoice capture pulls all data with 99% accuracy from any source, including email, paper, or PDF. No manual entry required.
2. Code every item automatically
Ottimate learns your business rules and how you categorize expenses, coding each invoice line item to the correct GL account without you lifting a finger.
3. See your exact cash flow position
Get clear visibility on spending patterns, approval bottlenecks, and cash flow forecasts to see get ahead of problems, and make smarter, data-driven decisions.
4. Schedule vendor payments
Keep your cash flow balanced with timed vendor payments, and pay them with a single click. Plus, you can earn cash back on select transactions.
Don’t just take our word for it
