From Manual Headaches to 4,000 Automated Invoices: How Prime Steak Concepts Scaled AP with Ottimate
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AvidXchange can’t handle complex AP. Ottimate makes it fast and easy.
Advanced AI automation
Detailed GL mapping
Purpose-built industry solutions
Ongoing proactive support
We make AP simple and stress-free
Complex invoice formats?
No problem.
Support your ERP with advanced AI capabilities to adapt to inconsistent invoice formats, unfamiliar abbreviations, and complex line item details.
Get coding right without the manual mission
Skip the training and tedious work in your ERP. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.
Customize your
approval workflows
Set up your own approval workflows to speed up the invoicing process, even as volume and locations grow.
Why choose Ottimate?
Save time on invoicing
Ottimate has detailed GL mapping to capture and code invoices automatically, so you can skip manual work. The result is faster invoice cycles and fewer delays.
Adapt to every industry
Use our purpose-built solutions tailored for specific industries like hospitality, restaurants, retail, healthcare, and more.
We help you succeed
Unlike AvidXchange, Ottimate has dedicated customer support managers who go beyond onboarding and technical fixes to ensure your success on our platform.
Ready to make the smart choice for AP automation?
Advanced AI automation
Ongoing proactive support
Detailed GL mapping
Purpose-built industry solutions
Jump on a quick call with our experts
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FAQs
What’s the difference between Ottimate and AvidXchange?
Ottimate is designed for multi-location/multi-entity organizations with high volumes of complex invoices in industries like hospitality, restaurants, and senior living facilities, providing deep invoice management. AvidXchange serves a broader mid-market, focusing on general invoice automation and supplier payments. But while AvidXchange has limitations on workflows and automation, Ottimate excels with advanced AI to intelligently and accurately automate the AP process.
How flexible are Ottimate's approval workflows compared to AvidXchange?
Rigid approval workflows are one of the most common complaints AP teams raise about AvidXchange, where the routing logic is harder to customize around exceptions and multi-level hierarchies. Ottimate's approval policies can be simple or complex depending on organizational requirements enhancing operational efficiency and proper segregation of duties.
How does Ottimate handle vendor relationships compared to AvidXchange?
Vendor experience is one of AvidXchange's most consistent weak points, with AP teams reporting poor payment visibility and communication that leaves vendors in the dark. Ottimate keeps vendors informed throughout the payment cycle, which closes the loop before it becomes a phone call to your team.
We want to improve our cash flow position. Can Ottimate help?
AvidXchange pulls funds on the day payment is released, which removes any ability to manage float. Ottimate allows your finance teams to implement better cashflow control before paying vendors which is important especially during cashflow sensitive seasons.
Can AP Automation integrate with my current accounting software?
Yes. Ottimate integrates with 100+ ERP and accounting systems including QuickBooks, NetSuite, Sage Intacct, Acumatica, and Dynamics BC. Our API-based integrations sync bidirectionally in real time, mapping line-item details, vendor data, and GL codes automatically. We sync the image of the invoice uploaded and source documentation links so every invoice in your ERP connects back to the original document. No exports, imports, or manual data entry required.
How secure is AP Automation?
Ottimate meets SOC 2 Type 1 and Type 2 compliance standards, ensuring your data is stored and processed securely. We use bank-grade encryption, SSL/HTTPS for data in transit, and offer Single Sign-On (SSO) and Multi-Factor Authentication (MFA). Role-based permissions control user access, and we maintain complete digital audit trails. Our systems are monitored continuously and audited regularly to protect against fraud, unauthorized access, and data breaches.
What kind of support does Ottimate offer for its AP Automation solution?
Ottimate provides comprehensive support via email, phone, and live chat. Our dedicated customer success managers help with implementation, troubleshooting, and ongoing optimization of your AP workflows. We partner with you to ensure your team has the tools and training needed to succeed, from initial setup through scaling your AP automation across your entire organization.
Complex invoice formats?
No problem.
Support your ERP with advanced AI capabilities to adapt to inconsistent invoice formats, unfamiliar abbreviations, and complex line item details.
Get coding right without the manual mission
Skip the training and tedious work in your ERP. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.
Customize your
approval workflows
Set up your own approval workflows to speed up the invoicing process, even as volume and locations grow.
Don’t just take our word for it
You need a platform that makes complex AP easier
Slow implementation up to 6 months
Rigid approval workflows
GL mapping and coding is manual
Pulls funds on payment day, so it’s hard to improve float
No dedicated CSM
Easy to setup and use
Advanced AI that adapts to client workflows
Automatic GL coding with minimal training
Purpose-built solutions to pay vendors on time and manage cash flow
Proactive support with dedicated CSMs
What customers think about us
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