From Manual Headaches to 4,000 Automated Invoices: How Prime Steak Concepts Scaled AP with Ottimate
Read More
DocuWare can't speed up complex AP like Ottimate. We're made for it.
Advanced AI automation
Detailed GL mapping
Purpose-built industry solutions
Ongoing proactive support
We make AP simple and stress-free
Complex invoice formats?
No problem.
Support your ERP with advanced AI capabilities to adapt to inconsistent invoice formats, unfamiliar abbreviations, and complex line item details.
Get coding right without the manual mission
Skip the training and tedious work in your ERP. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.
Customize your
approval workflows
Set up your own approval workflows to speed up the
invoicing process, even as volume and locations grow.
Why choose Ottimate?
Make AP effortless
Unlike DocuWare, Ottimate was built specifically for AP and finance teams, offering plug-and-play integrations with systems like QuickBooks, NetSuite, and Sage.
Save time on invoicing
Ottimate has detailed GL mapping to capture and code invoices automatically, so you can skip manual work. The result is faster invoice cycles and fewer delays.
Adapt to every industry
Use our purpose-built solutions tailored for specific industries like hospitality, restaurants, retail, healthcare, and more.
Ready for the platform that was built for AP automation?
Advanced AI automation
Ongoing proactive support
Detailed GL mapping
Purpose-built industry solutions
Jump on a quick call with our experts
© 2026 Ottimate. All rights reserved.
FAQs
What’s the difference between Ottimate and DocuWare?
Ottimate is designed for multi-location/multi-entity organizations with high volumes of complex invoices in industries like hospitality, restaurants, and senior living facilities, providing deep invoice management. DocuWare is a generic document storage system trying to handle AP on the side, whereas Ottimate uses advanced machine learning to eliminate manual data entry entirely.
How flexible are Ottimate's approval workflows compared to DocuWare?
DocuWare uses rigid, old-school routing systems that can easily jam or require manual fixes whenever an unusual invoice comes through. Ottimate automatically routes invoices to the right managers based on locations or departments without you having to build complicated rules. Ottimate also learns your team's approval habits over time to keep things moving fast, while DocuWare keeps you locked into strict, manual steps.
How does Ottimate handle vendor relationships compared to DocuWare?
DocuWare operates strictly as an internal filing cabinet, leaving your team to manually chase missing bills and answer vendor payment questions over the phone. Ottimate eliminates this friction by acting as an active communication hub that automatically resolves billing disputes and tracks down invoices. It keeps suppliers informed with clear payment updates and built-in digital options, ensuring stronger vendor relationships with zero manual effort.
We want to improve our cash flow position. Can Ottimate help?
Ottimate allows your finance teams to implement better cashflow control before paying vendors which is important especially during cashflow sensitive seasons.
Can AP Automation integrate with my current accounting software?
Yes. Ottimate integrates with 100+ ERP and accounting systems including QuickBooks, NetSuite, Sage Intacct, Acumatica, and Dynamics BC. Our API-based integrations sync bidirectionally in real time, mapping line-item details, vendor data, and GL codes automatically. We sync the image of the invoice uploaded and source documentation links so every invoice in your ERP connects back to the original document. No exports, imports, or manual data entry required.
How secure is AP Automation?
Ottimate meets SOC 2 Type 1 and Type 2 compliance standards, ensuring your data is stored and processed securely. We use bank-grade encryption, SSL/HTTPS for data in transit, and offer Single Sign-On (SSO) and Multi-Factor Authentication (MFA). Role-based permissions control user access, and we maintain complete digital audit trails. Our systems are monitored continuously and audited regularly to protect against fraud, unauthorized access, and data breaches.
What kind of support does Ottimate offer for its AP Automation solution?
Ottimate provides comprehensive support via email, phone, and live chat. Our dedicated customer success managers help with implementation, troubleshooting, and ongoing optimization of your AP workflows. We partner with you to ensure your team has the tools and training needed to succeed, from initial setup through scaling your AP automation across your entire organization.
Complex invoice formats?
No problem.
Support your ERP with advanced AI capabilities to adapt to inconsistent invoice formats, unfamiliar abbreviations, and complex line item details.
Get coding right without the manual mission
Skip the training and tedious work in your ERP. Ottimate suggests GL codes for unmapped items to eliminate human errors and avoid the time suck.
Customize your
approval workflows
Set up your own approval workflows to speed up the invoicing process, even as volume and locations grow.
Don’t just take our word for it
You don’t need a bloated enterprise platform. You need to make AP fast and easy.
Slow, complicated setup can take months
Needs custom APIs for financial data
Involves manual work and complex templates
Limited customization
Still need separate systems to pay vendors
Easy to setup and use
Built for AP, with native ERP integrations
Automatic GL capture and coding
Advanced AI that adapts to client workflows
Built-in features to pay vendors on time and manage cash flow
What customers think about us
What do they say about us?
